Contains: 
FAQs - smartanalysis®
1. What is smartanalysis®?
2. Do I need smartanalysis®?
3. What is needed to send digital tachograph data to smartanalysis?
4. What is needed to send analogue charts to smartanalysis?
5. Am I tied to a contract with smartanalysis?
6. Does smartanalysis automatically analyse RTD rules for me?
7. Does smartanalysis automatically calculate Driver's rules for me?
8. How much does smartanalysis cost?
9. How do I pay for smartanalysis?
1. What is smartanalysis®?
smartanalysis is the industry leading Internet based tachograph analysis solution. You can send analogue and digital tachograph data to smartanalysis, then access your data using any computer connected to the Internet. You can also choose to receive your analysis reports by email automatically.
2. Do I need smartanalysis®?
If you operate vehicles that are fitted with analogue or digital tachographs and you want to manage your company's compliance with transport legislation in the easiest and most cost effective way then yes, you need smartanalysis®!
3. What is needed to send digital tachograph data to smartanalysis?
To send digital tacho data from driver smartcards and vehicle units to smartanalysis, you will need:
- PC with minimum Pentium 4 500MHz processor
- Microsoft Windows 2000 Professional or later
- 200MB free hard disk space
- 256MB memory
- One free USB port
- Minimum screen resolution 1024x768
- PC/SC / ISO7816 compliant USB Smart Card Reader capable of reading T0 and T1 type cards. These are available from our online shop on this site.
- Broadband Internet connection 512kB or better
- Once you are set up on the smartanalysis system, you can download the smartanalysis downloader software free of charge.
4. What is needed to send analogue charts to smartanalysis?
You have two choices for analysis of paper charts using smartanalysis:
i. Post your charts to one of our tachograph analysis bureau partners in the conventional way. Charts are then analysed by the bureau within an agreed timescale, results are uploaded to smartanalysis by the bureau, then the charts are posted back to you.
ii. Scan your charts from your depots. The chart scans are sent immediately to smartanalysis, the mode trace is analysed and centre field details entered. The results are then available on smartanalysis for you to run reports, etc. Using a scanner means that you never have to post your charts, the charts can be sent for analysis more quickly, and you will see the results of the analysis much more quickly.
If you choose to scan your charts you will need to purchase a duplex colour scanner. The scanner must be a colour duplex scanner with an automatic document feeder capable of feeding tachograph charts. We can supply this to you (see our online shop on this site), or advise on suitablility if you already have scanners.
Remember that your driver is, by law, required to carry 28 days' worth of tachograph data with him/her in the cab. Hence you will need a system that is capable of extracting the data from the paper tachograph disc on a daily basis for your Drivers Hours' and Working Time Directive analysis, whilst allowing your driver to retain the actual paper charts for 28 days.
5. Am I tied to a contract with smartanalysis?
No. There is no contract and you are free to stop using the service any time you choose.
6. Does smartanalysis automatically analyse RTD rules for me?
Yes. The RTD rules will be analysed, and accurate reporting on infringements etc. given, providing the records are filled in. The RTD includes Holidays, Sick days etc. and these need to be recorded. Digital Tachograph records alone are not enough to comply with all the RTD rules.
7. Does smartanalysis automatically calculate Driver's rules for me?
Yes. All Tachograph records entered are analysed for Driver's rules.
8. How much does smartanalysis cost?
smartanalysis is a pay-per-use service - we will only charge you for the data you send to us, and not a penny more.
Our charges for the Digital Tachograph are from 25 pence per daily record. This price also covers Vehicle Unit uploads - we make no additional charge for these uploads - they are paid for in the charge we make for your driver card records.
The charges for Paper Tahcographs are dependent on the size of your fleet, and therefore the number of charts that you send (or scan) for analysis.
We believe that our charges are the best value for money available - you only pay for what you use. Most other companies charge on a 'per-driver-per-week' basis which means you are penalised for drivers who work a short week. In addition, you will also find other companies make additional charges for sending Vehicle Unit data - we don't charge any extra for this.
9. How do I pay for smartanalysis?
You will be invoiced on a monthly basis for an amount based on exact usage for the month. We offer 30 day terms for payment of these invoices.
You only pay for the data you want processed, and only after you have seen or been sent your reports.